The company required a streamlined document management system and got in touch with Team Stridely to conceptualize and implement a seamless system that could digitize their document management efforts.
Keeping in mind the complex nature of processes, Team Stridely recommended and implemented Sharepoint document management system integrated with Adobe Sign Document cloud solution. The integrated solution allowed the client to manage and organize documents and at the same time promote collaboration on various documents among different stakeholders.
Stridely Solutions implemented SharePoint 2016 solution to empower clients to speed up the document review and approval process. Along with the same, Adobe Sign digital signature solution enabled clients to authenticate forms in real-time and offered a lot of other benefits. A robust SharePoint intranet portal was also set up to promote collaboration across the entire organization. Here are some of the benefits client received after implementation of SharePoint document management system:
Reliable Version Control
With the help of a central SharePoint intranet network, issues related to document versions were reduced drastically. Earlier, each document had to be cross-examined by several departments to ensure that a document is final before sharing it with outside parties.
A streamlined document management process reduced the chances of issues related to redundant document versions. The centralized SharePoint document management system with in-built version control capabilities offered complete transparency vis-à-vis document’s version.
Easier Inter-departmental Collaboration
Several departments have to collaborate on the same document in the dynamic business environment. With the help of a central SharePoint document management system, the process of collaboration and integrated workflow improved. Teams can now work simultaneously on the document and visualize changes in real-time.
SharePoint’s automated document management workflows allowed the employees to work efficiently on cross-departmental projects. The central digital database sped up the document review, editing and approval process and ensured that the right document was available at the right time to the concerned department.
Reduction in Wastage of Paper
Manual document management processes lead to a lot of wastage of natural resources like paper. Moreover, such practices are inefficient. Implementation of SharePoint document management system saved thousands of dollars annually for the company, increasing the efficiency and productivity of its operation.
Eliminating the need for printing massive documents had a positive impact on the bottom lines of the company. The environmental impact too was massive. As most of the printed documents were thrown away after a single use, the digital process minimized reduction and thus made the company eco-friendly and reduced operational costs.
Better Compliance Management
Modern organizations require consistently meeting international and national compliances to stay relevant and legal in their area of operations. Ensuring that all documents comply with storage, maintenance and classification rules is really time-consuming. It also leads to wastage of time for employees as they spend more time just managing compliances. Failing to comply with regulations can lead to increase in costs and even phenomenal financial damages.
SharePoint-based document management system allowed the company to keep proper records and keep all documents updated automatically in a stringent compliance environment with specific formatting and editing needs.