KANBAN for Efficient Supply Chain Management – Advantages and Classification

Originated from a Japanese word call billboard, KANBAN is one way to schedule lean manufacturing processes. Right from when an order is placed to the time when delivery is complete, KANBAN takes over the entire system. What this means is that with KANBAN, all of the manufacturing processes would be simple. Not to forget the fact that KANBAN aids just in time inventory management which is helpful in terms of saving costs.

In simple terms, the KANBAN system is all about having a regulated supply chain. At any point in time, there is as much stock as needed to meet the demands. Every time products are sold, the suppliers are notified about the same so that they can stock up the inventory once again. The sole purpose of having such a system is to prevent wastage.

Read more: Impact of Mobility Solutions on Logistic & Supply Chain Industry’s Dynamics


As simple as the solution appears to be, it offers tons of advantages for you to consider when streamlining your supply chain activities. To help you understand the solution better, here we outline the benefits of using KANBAN. While the primary use of KANBAN has been in the manufacturing sector, organizations have recently started to realize its ubiquitous impact. And a major one has been in the IT industry.

SAP teams have been actively adopting the solution in the lines of business communication. Wondering how can KANBAN boards help them? KANBAN follows an agile infrastructure and the need to stay connected in a tough time such as these has moderated the need for a dedicated solution.

  • Prevent Overburdening:

    At times, when there lies enough capacity available, the team can pull different tasks through the Kanban Board.

  • Better Transparency:

    In times when nobody is interacting face to face, ensuring transparency at all stages becomes tough. This is where a Kanban Board seems relevant as it keeps everyone in the same loop. To put it this way, everyone part of the project is kept informed and updated.

  • Improved Collaboration:

    The use of dedicated stand-up meetings helps resolve blockers and improve the end to end collaboration between members of the team.

  • Informed Decision Making:

    Enhancing the inter-team collaboration, everyone now can make decisions better and faster. In fact, the stakeholders too are kept informed, accounting for smart solutions.

  • Reduced Waste:

    KANBAN is designed in a way that it can automatically identify and track tasks that aren’t fruitful. It executes remediation plans to remove those tasks and prevent wastage.

  • Continuous Delivery:

    Since everything is executed in a planned and strategic manner, the team can focus on delivery ensuring minimal lag.

There are different ways or norms of a KANBAN and each has been identified below.

Classic KANBAN

The first and simplest one is classic KANBAN. Here, the demand source, the production control method, the supply source as well as the procedure which would be users for replenishing the material are all kept and defined in the core control cycle. Also, the above are defined in the kanbans circulating between the demand-supply source and the quantity per kanban.

In the said procedure, replenishment is triggered for the quantity of KANBAN is present in the control cycle. Even if you wish to circulate more KANBAN than the ones defined in the control cycle, you would need to modify and edit the figures in the cycle and then move ahead to the circulation.

Event-driven KANBAN

As the name suggests, this kind is driven by a trigger or an event. Meaning that unlike the classic KANBAN, creation or the same takes place only when there arises a need for it. While in the classic KANBAN, the formation was rolled out by testifying the number of KANBAN or the quantity, here it is done only when a material is required. To facilitate the procurement of the same, one needs to request it.

A self-owned function is responsible for making the request and the amount of KANBAN to be created has to be specified in the function itself. The creation of an event acts as a trigger and is then used for the creation of a KANBAN. Also, once the material has been replenished the KANBAN is automatically deleted.

KANBAN with quantity signal

Every time a KANBAN is procured, the amount falls by a specific number. With respect to the classic Kanban, a status as “Empty” is put love only after the same has been totally emptied or to put it this way, the production operator has procured all of the available ones. Now the point here is that before setting the status to empty, the operators had no idea on the exact quantity of materials. It might so happen that an operator would initiate a request not knowing that the KANBAN is empty.

The quantity signal KANBAN has its own function that keeps tabs on the withdrawal. Every time a request is made and a specific quantity is procured, the function drops the count. And even before the empty status is put up, the operator would know that now there is no available KANBAN.


One Card KANBAN is a different concept and relates to the logic that this would replicate the ‘one-card’ KANBAN process in the control cycle but with two KANBAN. What this does is when a KANBAN is set to being inactive or a wait signal is passed on, there occurs a decline in the stock demand. This type of KANBAN is beneficial when the materials aren’t required frequently.

Such a method ensures that replenishment happens only when the KANBAN quantity is nearly half. So the new KANBAN would arrive long before the existing one turns empty. At any point in time, there are two KANBAN active which keeps the flow steady.


Even though this appears to be a different concept, it isn’t new and has been in the industry for a long. In case you are looking for a similar solution to be part of your system, we at Stridely Solutions will be of help. Having more than a decade of experience, we provide custom-fit solutions to industries and organizations across the globe.


Know Everything about Forms Pro Dynamics 365 for Advanced Surveying

Wondering whether your customers love your product or do they just stalk them? Have you ever considered asking your customers their opinion on your products/services, could be their experience or something they would like to suggest?

Well, if you haven’t yet given a thought about your customer’s opinion, it’s high time that you do the same. Knowing what your customers think about your business is an excellent way to repurpose strategies and boost sales. It also helps in modulating the services or reimagining the products so as to level up your marketing methods.

Having said that, the next question to ponder over is how? How can you talk to your customers directly to know what they want to say? This is where the idea of Forms Pro D365 comes into the picture.

Forms Pro D365: The Advanced Surveying Tool

To begin, Forms Pro Dynamics 365 is an all-new surveying tool released by Microsoft. It is a simple and easy-to-use tool helpful in gathering customer feedback and corresponding views pertaining to a product or a service.

On an enterprise level, it is the modified version of Microsoft Forms that allows business organizations to cumulate customer opinions, analyze them, and use this to make smarter decisions. Forms Pro is powered both by Microsoft Dynamics 365 and Office 365. With Dynamics 365 survey tool, organizations can reach out to the customers, take feedbacks from them, run power BI tools to analyze the information, and then make decisions based on the same.

Forms Pro has advanced capabilities to simplify the task of capturing information, analyzing them, and integrating them for data-driven decision-making. Forms Pro D365 work on three steps:

Creation of Survey

Irrespective of what the type of business you run or operate in, survey creation is one of the toughest jobs. This could possibly be due to the fact that survey creation involves an array of steps with the most important one being that of finding relevant questions and adding them to the set. Even if you are using a tool to build online surveys, it requires you to enter the information and then generate the survey. Apparently, similar is not the case with Forms Pro D365.

As an advanced level surveying tool, it has a set of built-in templates that can be used to create the survey. The templates that are part of the tool are business-specific and has all of the basic questionnaires. Integrating your business with the tool, you can simply extract the template to create the survey. What fascinating here is that you can effectively customize the template to add or remove questions. Also, the tool allows you to make changes to the font, color, and other visuals of the survey so as to make it brand-driven.

With Forms Pro D365, you can also add a response message once the customer has completed the survey to make it more personalized.

Distribution of Surveys

Once the survey has been created, the next step is to distribute them. You cannot simply share it across any platforms. While Dynamics 365 does give the ease to share the survey across multiple channels, it is limited to five different ways.

  • Webpage: The first way that you can share the survey is by embedding the link of the survey on your web page. Once you have created the survey, the page would display a shareable link that you can embed in the page
  • QR Code: The next way to share the survey is by generating a QR code of the same. The page will have an option that will allow you to create the QR code. This code can be used by the recipients so that they can scan the same on respective devices. Once the code has been scanned, it would open the page and all of the details entered would be saved in the master database.
  • Email: One-click sharing through the e-mail. Click on the option that says Send via email. This will take you to the mailbox where you can enter the information of the recipients and share the survey with them.
  • Through Business: With Forms Pro, you can also set a custom-designed business trigger. This will help you to channelize the survey forms through Power Automate which would be directly sent to the desired user.
  • Direct Link: You can simply create a shareable link to copy and paste at all places you want.

Response Analysis

The last and the most important step performed by the Forms Pro tool is analyzing the response. Apparently, the whole point of creating surveys, and sending them to the customers is to get feedback that can then be used by the organization to make informed decisions. And response analysis is the process that facilitates the above.

As and when responses are fed into the system, it is automatically analyzed and then created in the form of graphs and charts. This makes the entire process of understanding user behavior easier and better. The data analysts study the graph to come up with insights. This is used by the team to get a holistic view of the buyer’s sentiments and base their next decisions on the same. Informed decision making has proven to increase the satisfaction rate of the customers while improving business success and productivity.


Forms Pro is an excellent tool when it comes to conducting quizzes, surveys or simply gaining feedback from the customer. The tool works flawlessly with Office 365 and Dynamics 365. In case you are looking for an organization that will help you integrate the tool within the line of business operations, you are in the right place.

We at Stridely Solutions are a certified Microsoft Partner and have proven experience in integrating Microsoft solutions. We have a team of experts and skilled professionals that work tirelessly to help business organizations improve their end-user experience. We are passionate about modern-age technology and hence have implemented the same in our list of services.